Paper & Copyright Guidelines

ARTICLE PREPARATION CHECKLIST:
A Reference Guide for Authors

AIP Publishing reserves the right to request a replacement fle if the article does not meet the requirements
listed below. Requesting replacements will hold up the production of volume-

DO   DON'T  
Prepare your article using our AIP Conference proceedings 8.5 x 11 inch single column template.
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Include one-page papers — they are not allowed.
Use Times New Roman font. The point size will vary by section.
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Add page numbers or headers/footers.
Make sure that all author afliation associations are correct. This means author vs. afliation and author vs. email address. If there is only one afliation for all authors, association is not needed.
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Use copyrighted material without permission. If you have included previously published fgures in your article, you must provide written approval from the copyright holder to re-use the fgure. Also, include the appropriate credit line associated with the fgure in the caption.
Make sure that fgures, images, and tables appear within the text and do not follow the Reference section.
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Alter the margins of our templates
Embed all fonts into your article PDF.
   
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Make sure that all images and tables fall within the margins of the template.
   
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Check all fgures and images carefully to ensure that they are complete and that no parts are missing or cut off.

   
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Use clear, legible graphics and diagrams. The font, formulas, tables, and fgures should be clear and easy to read.

   
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Number all tables, fgures, and formulas sequentially.


   
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Place all captions or other information associated with a table, image, or fgure on the same page as
that table, image, or fgure.

   

COPYRIGHT LICENSE CHECKLIST:
A Reference Guide for Authors

AIP Publishing reserves the right to request a replacement fle if the article does not meet the requirements
listed below. Requesting replacements will hold up the production of volume-

DO   DON'T  
Include the complete article title.
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Sign in the Work Made for Hire section. This area is for the employer to complete and sign, if applicable.
Include all authors who are listed on the article. Failure to include an author will result in a request for a replacement copyright form.
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Sign in the U.S. Government section unless you are an employee of a U.S. Government institution.
Include the conference editor’s name. If there are multiple editors, include all of their name
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Type your name in script. It won’t count as a signature
Print your name and sign in the author signature area. Only one author’s signature is required.
 
 
Include the date on which you signed the document.
   
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Scan the copyright form and save it as a PDF after you sign it.
   

How to embed the fonts:

1. Select File - Print
2. Under Printer Name, select the Adobe PDF.
3. Click Properties button to the right of the printer name box.
4. Select the Adobe PDF settings tab, change Standard under Default Settings to High Quality Print.
5. Then click Edit next to Default Settings
6. Click Fonts on the left menu, check off Embed all fonts (it is usually already checked by default),
select Warn and continue from the drop down option, and then click OK.
7. When the next window opens, click OK.
8. In the next window, click Print. You will have to choose the location to save trhe embedded file.
The file must be saved with the identical name.
9. The embedded file will open on your desktop.

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The scientific deliberations at the conference will cover a wide range of topics in condensed matter physics, in the form of Keynote talk, invited talks and contributory papers.